September 14, 2004

Library of Congress Audio Archives Program

Michael Taft and Marcia Segal from the American Folk Life Center, Library of Congress will be in Utah on October 13, 2004 to discuss the The Save Our Sounds project and related digital issues. This Fall Caucus program will be from 9:00 a.m. to 3:00 p.m. in room 3211 Wilkinson Center on the campus of Brigham Young University and is sponsored by CIMA, the Conference of Inter-Mountain Archivists. There will be no charge to the event and lunch will be on your own from 12:00 noon to 1:30 p.m.

Tours of Special Collections will follow as will an open Q & A session with Michael Taft and Marcia Segal. Please RSVP to University Archivist Gordon Daines (; 801-422-5821) by Wednesday October 6, 2004 if you plan to attend. Information on how to get to 3211 Wilkinson Center will be sent out on Friday October 8, 2004 to those who have RSVPed.

Posted by Ray Matthews on September 14, 2004 at 02:20 PM | | Comments (0) | Send this story to a friend!

September 02, 2004

New Utah State Archives Location

The Utah State Archives has moved to its newly completed building next to the Rio Grande. The new contact information is:

Utah State Archives
Attn: Research Center
346 S Rio Grande St
Salt Lake City, UT 84101-1106
Phone: 801-531-3848
Fax: 801-531-3854

The two-story structure will house the division's administration, patron services, records analysis, and micrographics sections as well as store the permanent records collection.

The division allocated the week of August 2-6 to vacate its administrative offices on Capitol Hill and occupy the new facility immediately south of the historic Rio Grande Depot. Except for special appointments, all State Archives offices (including the public research center and the off-site records center) were closed for the week. Transfer of the State Archives' permanent collection into the automated storage and retrieval shelving (ASRS) unit took place the following week. Capable of storing 50,000 cubic feet of records, the triple-deep ASRS unit allows for approximately 5-10 years of growth.

The new building's first-floor training room initially will serve as a temporary public research room. Project plans eventually call for the divisions of State Archives and State History to share a common reading room in the remodeled south wing of the Rio Grande Depot, situated adjacent to the new facility. The anticipated date of completion for the remodeling is in December. Landscaping around the building is not expected to be completed until mid-September.

A dedication ceremony for the new State Archives Building is planned in October in conjunction with the annual observance of Utah Archives Month.

An $8 million bond for a State Archives Building was included in the $65 million bonding bill for new projects approved by the Utah State Legislature in March 2003. Using a design-and-build concept, construction of the building began with a groundbreaking ceremony on July 29, 2003.

Utah's 65-year-old State Archives Building in the northwest corner of the State Capitol grounds originally was constructed as the State Road Test Building in 1939. The Utah State Archives moved its administration, records management, and micrographics, sections from the Capitol basement into the refurbished, two-story stucco building in February 1984. Following asbestos removal, the aging building is scheduled for demolition as part of the ongoing Utah State Capitol Building and Grounds Restoration Project.

Sources: Conference of Intermountain Archivists. CIMA Newsletter, Aug 2004, Jeff Malcomson, editor, and Utah State Archives, What's New.

Posted by Ray Matthews on September 02, 2004 at 12:07 PM | | Comments (0) | Send this story to a friend!

April 12, 2004

OCLC Research Will Harvest DSpace Metadata

DUBLIN, Ohio, USA, April 9, 2004—OCLC Research will periodically harvest OAI-compliant metadata from the institutional repositories of interested DSpace users. OCLC Research will convert the harvested metadata into a format suitable for re-harvesting by non-OAI services.

Much of the scholarly material on the Web is missed by harvesters. This includes metadata in OAI-PMH repositories, which DSpace uses. Google has several problems harvesting OAI repositories, which are different from standard Web pages.

The standard DSpace uses the Handle system for identifying items, which (purposely) mask the identity of the host, making harvesting difficult to schedule. The OAI protocol uses possibly non-persistent URLs to link pages of metadata. This also interferes with standard methods of harvesting.

OCLC Research is working with Google and MIT to periodically harvest interested DSpace users' metadata and transform it into a harvest-friendly format, resolve the handles so that institutions can be identified, and make the resulting URLs harvestable by search services such as Google.

More information:

Posted by Ray Matthews on April 12, 2004 at 04:12 PM | | Comments (0) | Send this story to a friend!

December 09, 2003

NARA to Bid Electronic Records Archives

The National Archives and Records Administration (NARA) has released their Request for Proposal (RFP) for its Electronic Records Archives project. The ERA program was established to address critical issues in the creation, management, use, and preservation of electronic records. According to Government Computing News, NARA is asking vendors to submit bids by Jan. 28 for an eight-year performance based contract that could be worth up to $122 million.

A requirment is that the system ?authentically preserve and provide access to any kind of electronic record, free from dependence on any specific hardware or software.? The system also must manage the lifecycle of all records.

Prototypes from two vendors will be developed during the first year of the contract and the better of the two will be awarded the contract for the remaining seven years of the contract. All three branches of government will start to send data to the system starting in fiscal 2006.

Some of the eleven companies already signed up include Accenture LLP, IBM Corp., Lockheed Martin Corp., Northrop Grumann Corp. and Science Applications International Co. of San Diego.

ERA is directed by NARA Assistant Archivist and Chief Information Officer L. Reynolds Cahoon formerly of Bountiful, Utah.

Read more: Draft Press Release, Aug. 12, 2003 | ERA Request For Proposal (RFP) Site | ERA RFP, Dec. 5, 2003 (pdf, 218 pp.) | ERA documentation and white papers | Government Computing News

Posted by Ray Matthews on December 09, 2003 at 01:03 PM | | Comments (0) | Send this story to a friend!

September 24, 2003

Federal Electronic Records Preservation Stalled

Federal Computer Week (Sep 15, 200) reports that the Senate Appropriations Committee has defered for a year the $35.9 million in funding for the National Archives Electronic Records Archives (ERA). The ERA is intended to develop the technolgies and processes for handling electronic records into the future. Program Director Ken Thibodeau said that should the funding not come through, "it would cost us another $24 to $28 million to get us back to where we are today."

ERA is needed to solve the current problem of not having an ability to allow someone to search for and retrieve an electronic record in its original context and condition. This program will preserve only 2 percent to 3 percent of the records federal agencies generate, but the collection is anticpated grow to about 11,000 terabytes by 2014.

See: National Archives Electronic Records Archives | White House E-Records Management Site

Posted by Ray_Matthews on September 24, 2003 at 04:11 PM | | Comments (0) | Send this story to a friend!